Research Resources
UW CRC Service Fees
ITHS Member and Non-Member Costs for Utilization of Clinical Research Resources
at the UW Clinical Research Center
The grant funding for the Clinical Research Center (CRC) has been folded into a larger NIH effort, the Clinical Translational Science Award (CTSA). This consolidation makes the CRC, including nursing, nutrition, and body composition & bioenergetics services, core resources in the Institute of Translational Health Sciences (ITHS). As a core in the ITHS, costs for use of the CRC will be shared with investigators. ITHS members will have part of those costs subsidized by the CTSA award as described below.
We have appreciated your support of the CRC throughout the years. We have worked very hard to develop a reasonable cost plan that is affordable for PIs to budget for use of the core resources on your grants. We do intend to “grandfather in” existing studies that have not budgeted for these fees. Moreover, the CRC is now open to all industry-sponsored studies. As subsidies will be available for ITHS members, we encourage you to become one (ITHS Membership). The ITHS Center for
Scientific Review (CSR) will approve all subsidization.
Note: Hospital services separate from those provided through the ITHS will
continue to be charged at hospital research rates.
Download: Fee Information and Templates
Member Subsidies for University of Washington
CRC Nursing, Nutrition, and Body
Composition & Bioenergetics Services
| Category Number |
Descriptive Criteria |
Membership Support from CTSA Award |
ITHS Member PI Responsibility |
Non Member |
| 1 |
Investigator-initiated studies |
25% of projected fees for outpatient services
60% of inpatient bed rate
|
75% of projected fees for outpatient services
40% of inpatient bed rate
|
Full Cost |
| 2 |
Phase I and II Cooperative group studies, with ITHS investigator-initiated correlative science |
25% of projected fees for outpatient services
60% of inpatient bed rate
|
75% of projected fees for outpatient services
40% of inpatient bed rate
|
Full Cost |
| 3 |
New investigators and
K-awardees
|
50% of projected fees for outpatient services
60% of inpatient bed rate |
50% of projected fees for outpatient services
40% of inpatient bed rate
| Full Cost |
| 4 |
Industry-sponsored, industry-initiated studies |
No Subsidy |
100% of outpatient services and inpatient bed rate fees |
Full Cost |
New Investigators are defined by NIH at:
http://grants.nih.gov/grants/new_investigators/resources.htm#definitiononigators/resources.htm#definitionon
For example, if the CSR approves subsidization for a new investigator, the investigator's research
study will share the cost of clinical services with the CTSA award. In other words, if the
agreed-upon reimbursement for an outpatient procedure for research purposes is $100, the CTSA
award would support 50% and the new investigator’s award would support the other 50%. The
aggregate agreed-upon rate for reimbursement of the services does not change.
How to Determine Projected Costs for Your Grant Proposal
Effective 5/20/08, all grant proposals submitted that intend to utilize ITHS nursing, nutrition,
and body composition services at the UW will need to include costs for these services. To
obtain estimated costs to include in your grant budgets, please complete the appropriate
template(s) below for each of the services you intend to utilize. Please send the completed
template as an attachment via e-mail to
ITHSfees@u.washington.edu
Note that 10 working days lead time is required to assure a timely turnaround for ITHS estimated
budgets.
Each template includes specific directions about how to submit the template for cost determination
as well. You will receive an estimated budget, including applicable subsidies, suitable to submit
with your grant proposal within 10 working days of submitting the template.
Service Templates:
Nursing Services Template
Nutrition Services Template
Body Composition & Bioenergetic Services Template
Future Development of ITHS Rates
Current rates are applicable through 5/31/09; costs will be estimated four years beyond that date.
Future ITHS subsidy support is contingent on ITHS having CTSA dollars or institutional support to
offset the otherwise full cost to the existing federal award. The ITHS Leadership will annually
determine the level of subsidy support as part of the UW rate setting processes and will base the
support rates on projected available funds and projected service demand.
Fees and subsidy levels will be established and communicated in the future for CRCs at other sites
that are funded by the CTSA, as well as for other ITHS services
Questions?
If you have questions about completion of the individual templates, please use the contact
information listed at the bottom of the particular template. If you have questions of a more
general nature in regards to the new costs of services, please send an e-mail to
ITHSfees@u.washington.edu.
Frequently Asked Questions and Answers for UW Services:
-
When do fees apply?
Answer: Fees apply to all grant
proposals submitted after 5/20/08. They will also apply to grant proposals that
previously requested CRC fee information. Initially, fees will apply to all UW
CRC nursing services, nutrition, and body composition & bioenergetics services.
-
Do I inflate fees for subsequent years of the grant?
Answer: No, the estimated budget
you will receive will include increases for annual inflation (5% for inpatient
bed days; 4% for all else).
-
Do the nursing fees change if I provide a dedicated study nurse?
Answer: Yes, so please inform us
about the type of study staff you have available and the % of study visit time
such staff will be available.
-
Are my previously SAC approved studies exempt from charges?
Answer: Yes, during the SAC
approved period (generally 5 years). When requesting approval for a renewal
period, you will be required to pay for services in the same manner as a new
study.
-
If my study will be using nursing, nutrition, and body composition &
bioenergetics services, do I need to complete all 3 templates?
Answer: Yes, as each template
asks for different information. They are all submitted to the same e-mail
address: ITHSfees@u.washington.edu