UW CRC Service Fees

As a core resource of the ITHS, costs for use of the Clinical Research Center (CRC) are shared with investigators. ITHS members will have part of those costs subsidized as described below, so we encourage you to become a member today. The ITHS Center for Scientific Review (CSR) will approve all subsidization.

Please note that the CRC is now open to industry-sponsored studies.   Note: Hospital services separate from those provided through the ITHS will continue to be charged at hospital research rates.   

• Member subsidies
  
• Determining projected costs for grant proposals
  
• Frequently asked questions
  
• Contact

Member subsidies for ITHS CRC resources

You can download this Fee information and templates. New Investigators are defined by NIH. If the CSR approves subsidization for a new investigator, the investigator's research study will share the cost of clinical services with the CTSA award. In other words, if the agreed-upon, reimbursement for an outpatient procedure for research purposes is $100, the CTSA award would support 50% and the new investigator’s award would support the other 50%. The aggregate agreed-upon rate for reimbursement of the services does not change.

Determining projected costs for grant proposals

Effective 5/20/08, all grant proposals submitted that intend to utilize ITHS nursing, nutrition, and body composition services at the UW will need to include costs for these services.

To obtain estimated costs to include in your grant budgets, please complete the appropriate template(s) for each of the services you intend to utilize:

• Nursing Services Template
• Nutrition Services Template
• Body Composition & Bioenergetic Services Template

You will receive an estimated budget, including applicable subsidies, suitable to submit with your grant proposal within 10 working days of submitting the template.

Please send the completed template as an attachment via e-mail to ITHSfees@u.washington.edu Note that 10 working days lead time is required to assure a timely turnaround for ITHS estimated budgets.

Future of ITHS rates

Current rates are applicable through 5/31/09; costs will be estimated four years beyond that date. Future ITHS subsidy support is contingent on ITHS having CTSA dollars or institutional support to offset the otherwise full cost to the existing federal award. The ITHS Leadership will annually determine the level of subsidy support as part of the UW rate setting processes and will base the support rates on projected available funds and projected service demand.

Fees and subsidy levels will be established and communicated in the future for CRCs at other sites that are funded by the CTSA, as well as for other ITHS services

UW Services Frequently asked questions

1. When do fees apply?
   Fees apply to all grant proposals submitted after 5/20/08. They will also apply to grant proposals that previously requested CRC fee information. Initially, fees will apply to all UW CRC nursing services, nutrition, and body composition & bioenergetics services.
2. Do I inflate fees for subsequent years of the grant?
   No, the estimated budget you will receive will include increases for annual inflation (12% for inpatient bed days; 4% for all else).
3. What do the start-up fees cover and when do they apply?
   The start-up fees cover in-depth review of the protocol including Scientific Review Committee review and other service areas. The fees also cover the on-going scheduling and regulatory support.
   The fees will be collected right after the Protocol Implementation Meeting (with or without enrollments).
4. Do the nursing fees change if I provide a dedicated study nurse?
   Yes, so please inform us about the type of study staff you have available and the % of study visit time such staff will be available.
5. Are my previously SAC approved studies exempt from charges?
   Yes, during the SAC approved period (generally 5 years). When requesting approval for a renewal period, you will be required to pay for services in the same manner as a new study.
6. If my study will be using nursing, nutrition, and body composition & bioenergetics services, do I need to complete all 3 templates?
   Yes, as each template asks for different information. They are all submitted to the same e-mail address: ITHSfees@u.washington.edu.

Contact

If you have questions about completion of the individual templates, please use the contact information listed at the bottom of the particular template. If you have questions of a more general nature in regards to the new costs of services, please send an e-mail to ITHSfees@u.washington.edu.