{"id":27518,"date":"2019-04-15T17:00:23","date_gmt":"2019-04-16T00:00:23","guid":{"rendered":"https:\/\/www.iths.org\/ctms\/?p=27518"},"modified":"2019-04-29T15:01:07","modified_gmt":"2019-04-29T22:01:07","slug":"giving-back-to-the-research-community-ctms-team-presents-at-fortes-onsemble-conference","status":"publish","type":"post","link":"https:\/\/www.iths.org\/ctms\/news\/giving-back-to-the-research-community-ctms-team-presents-at-fortes-onsemble-conference\/","title":{"rendered":"Giving Back to the Research Community: CTMS Team Presents at Forte&#8217;s Onsemble Conference"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row css_animation=&#8221;&#8221; row_type=&#8221;row&#8221; use_row_as_full_screen_section=&#8221;no&#8221; type=&#8221;full_width&#8221; angled_section=&#8221;no&#8221; text_align=&#8221;left&#8221; background_image_as_pattern=&#8221;without_pattern&#8221;][vc_column][vc_column_text]<span data-contrast=\"auto\">Over the <\/span><span data-contrast=\"auto\">last<\/span><span data-contrast=\"auto\"> several years, the CTMS Team <\/span><span data-contrast=\"auto\">has benefited tremendously from <\/span><span data-contrast=\"auto\">guidance<\/span><span data-contrast=\"auto\"> generously shared by other organizations who have implemented OnCore. This year at the Spring<\/span> <span data-contrast=\"auto\">Onsemble<\/span><span data-contrast=\"auto\"> Conference hosted by Forte, the company that developed OnCore,<\/span><span data-contrast=\"auto\"> our CTMS Product Manager, Oscar Cano, shared<\/span><span data-contrast=\"auto\"> two presentations that showcased our 2018 go-live experiences<\/span><span data-contrast=\"auto\">. <\/span><span data-contrast=\"auto\">The presentations focused on the following topics:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<h4>Automation of Data Migration and Regression Testing\u00a0<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/h4>\n<p><span data-contrast=\"auto\">This presentation focused on our <\/span><span data-contrast=\"auto\">experiences in designing and implementing a set of <\/span><span data-contrast=\"auto\">data migration <\/span><span data-contrast=\"auto\">tools that allowed us to migrate <\/span><span data-contrast=\"auto\">approximately 3,000 protocols and 40,000 subjects<\/span><span data-contrast=\"auto\"> for our 2018 go-<\/span><span data-contrast=\"auto\">live in<\/span><span data-contrast=\"auto\"> an automated fashion that saved time and improved accurac<\/span><span data-contrast=\"auto\">y. <\/span><span data-contrast=\"auto\">Key components of our solution included:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span>[\/vc_column_text]<div class=\"q_list circle\">\n\t<\/p>\n<ul>\n<li data-aria-level=\"1\" data-aria-posinset=\"1\" data-listid=\"12\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">Automated loading of all pertinent protocol and subject level data points to eliminate manual data entry\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-listid=\"12\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">Error logging to support quality control (QC) and clean-up<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"3\" data-listid=\"12\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">Automated data prep using standard business rules<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"4\" data-listid=\"12\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">Automated data QC to validate tools performed as expected<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><\/div>[vc_empty_space height=&#8221;16px&#8221;][vc_column_text]<span data-contrast=\"auto\">With this automated approach implemented on numerous computers, we <\/span><span data-contrast=\"auto\">accomplished our migration goals significantly faster, and<\/span><span data-contrast=\"auto\"> our 2018 go-live timelines were made <\/span><span data-contrast=\"auto\">possible largely due to the efficiencies gained in this process.<\/span><\/p>\n<h4>Encouraging User Adoption &amp; Compliance During New Implementations<\/h4>\n<p><span data-contrast=\"auto\">In this presentation we shared <\/span><span data-contrast=\"auto\">key information on our change management strategy that was another key component of our go-live success<\/span><span data-contrast=\"auto\">:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span>[\/vc_column_text]<div class=\"q_list circle\">\n\t<\/p>\n<ul>\n<li>V<span data-contrast=\"auto\">arious methods used to articulate the substance of the change to our end users<\/span><span data-contrast=\"auto\"> including<\/span><span data-contrast=\"auto\"> tools such as: <\/span><span data-contrast=\"auto\">\u201cStart, Stop, C<\/span><span data-contrast=\"auto\">ontinue<\/span><span data-contrast=\"auto\">\u201d <\/span><span data-contrast=\"auto\">documents, <\/span><span data-contrast=\"auto\">go-live <\/span><span data-contrast=\"auto\">posters\/ <\/span><span data-contrast=\"auto\">pamphlets, <\/span><span data-contrast=\"auto\">1-pagers describing user impacts by role, <\/span><span data-contrast=\"auto\">and <\/span><span data-contrast=\"auto\">easily-digestible cutover messages and <\/span><span data-contrast=\"auto\">key dates\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-listid=\"13\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">S<\/span><span data-contrast=\"auto\">trategy for <\/span><span data-contrast=\"auto\">leverag<\/span><span data-contrast=\"auto\">ing <\/span><span data-contrast=\"auto\">pre-go<\/span><span data-contrast=\"auto\">-live data validation as a <\/span><span data-contrast=\"auto\">method to <\/span><span data-contrast=\"auto\">significantly improve end <\/span><span data-contrast=\"auto\">user\u2019s<\/span><span data-contrast=\"auto\"> knowledge of the CTMS, in addition to using it as a method to <\/span><span data-contrast=\"auto\">prep data prior to go-live<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-aria-level=\"1\" data-aria-posinset=\"2\" data-listid=\"13\" data-font=\"Symbol\" data-leveltext=\"\uf0b7\"><span data-contrast=\"auto\">Explanation of<\/span><span data-contrast=\"auto\"> the nuts and bolts of our communication strategy<\/span><span data-contrast=\"auto\"> including our \u201cWalk the Halls\u201d campaign to <\/span><span data-contrast=\"auto\">meet our study teams at their work locations, open houses, roadshows, and the criticality of study teams serving as \u201cchange leaders\u201d<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><\/div>[vc_empty_space height=&#8221;16px&#8221;][vc_column_text]<span data-contrast=\"auto\">The feedback from attendees was positive and many found our information <\/span><span data-contrast=\"auto\">substantive and valuable to their own work<\/span><span data-contrast=\"auto\">. <\/span><span data-contrast=\"auto\">We were grateful to have an opportunity to share our story.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you have any questions on our participation in Forte&#8217;s Onsemble C<\/span><span data-contrast=\"auto\">onference,<\/span><span data-contrast=\"auto\"> please contact us at <\/span><a href=\"mailto:ctmspm@uw.edu\"><span data-contrast=\"none\">ctmspm@uw.edu<\/span><span data-contrast=\"auto\">\u00a0<\/span><\/a><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:240}\">\u00a0<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Our CTMS Product Manager, Oscar Cano, shared two presentations that showcased our 2018 go-live experiences at the Forte Oncore User Conference.<\/p>\n","protected":false},"author":1682,"featured_media":27529,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-27518","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"_links":{"self":[{"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/posts\/27518","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/users\/1682"}],"replies":[{"embeddable":true,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/comments?post=27518"}],"version-history":[{"count":13,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/posts\/27518\/revisions"}],"predecessor-version":[{"id":27536,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/posts\/27518\/revisions\/27536"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/media\/27529"}],"wp:attachment":[{"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/media?parent=27518"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/categories?post=27518"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.iths.org\/ctms\/wp-json\/wp\/v2\/tags?post=27518"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}