13 Jun Will this Grant Worktag be used for postal services?
Study teams may use the Grant Worktag to invoice for postal services if it is considered a study-related activity and will be billed to the sponsor. Below is the UW School of Medicine (SOM) guideline on postal service charges:
With Finance Transformation now less than 6 weeks away, Creative Communications (C2) has implemented a solution for postage barcodes that can charge to a Work Tag or a set of Work Tags. Due to the complexity of Work Tags, the equipment used by UW Mailing Services will not be able to read and report data in postage barcodes if we embed Work Tags in the barcode. Because of this, we have established the Postage Account program to acquire billing information for postage for all of UW outgoing mail.
If you currently know what Work Tag or set of Work Tags you will want to have postage charged to, please use this link to access the Postage Account form to establish your account.
Postage Accounts & Postage Account Numbers (PANs) | Creative Communications (uw.edu)
In June, we will start offering the option of ordering envelopes, business reply products, and postage barcode stickers with a postage barcode that has your Postage Account Number embedded in it, instead of your budget number.
We recommend that if you expect to do any mailings early in July that you take advantage of the opportunity to preorder the envelopes, business reply products, and/or barcode stickers that you will need. We do ask that you not use any of these products with Postage Account Number barcodes until after July 1.
As a reminder, we recommend that you limit the quantity of envelopes you order to use until July 1. Leftover envelopes with budget number postage barcodes are essentially useless unless you update them by hand by placing a Postage Account barcode sticker over the budget number postage barcode.