Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • When uploading documents to the task list, there are multiple required steps that must be followed for the items to be added. As it is easy to miss a step during the process, please follow each step meticulously for accurate and successful document upload and......

  • Have experience in clinical research, communications or training? Love the challenge of creating engaging content using authoring tools and other applications? Find fulfillment in helping study teams? We have the job for you! The CTMS Program Office is hiring a Training & Communications Coordinator to......

  • Several OnCore Reference Documents have been revised to incorporate recent updates and a new Work Instruction format. Please see below for a list of modified documents; please log into OnCore before clicking on hyperlinks: Minimum Footprint Version, v.2.4 New Protocol Staff role requirements: Primary Regulatory Coordinator......

  • As per UW Grant and Contract Accounting (GCA) instructions, it is crucial to ensure accurate recording of sponsor billing and invoicing information during the award setup. Study teams are advised to include a comment within the “Comments & History” section of your Award Setup Request......

  • Effective 1/2/24: Sponsor approval of the UW or FHCC Standard Industry Oncology Fee Letter is a minimum required document for REDCap New Study Submission. What is happening? Sponsor approval of standardized UW and FHCC institutional and administrative fees are required for all new applicable studies.......

  • As of January 1, 2024, two new Protocol Staff roles are required as Minimum Footprint Guidelines for OnCore Data Entry: Primary Regulatory Coordinator and Consenting Provider. Please see the information below regarding role descriptions, scope and location of entry in OnCore CTMS. Primary Regulatory Coordinator......

Upcoming Events

Feb
23
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Feb 23 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Feb
27
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Feb 27 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Feb
28
Wed
2024
12:00 pm WEBINAR: OnCore – Epic Workflow ... @ Zoom
WEBINAR: OnCore – Epic Workflow ... @ Zoom
Feb 28 @ 12:00 pm – 1:00 pm
Please join us for a special webinar series on OnCore – Epic Workflows! A series of three webinars will be held on Wednesdays, February 14th, 21st at 28th at 12:00 PM. Each webinar will feature demonstrations of Subject Management and Visit Tracking workflows that span...
Mar
1
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Mar 1 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Mar
5
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Mar 5 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Mar
8
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Mar 8 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Mar
11
Mon
2024
2:00 pm GUIDED INSTRUCTION: Protocol Man... @ Zoom
GUIDED INSTRUCTION: Protocol Man... @ Zoom
Mar 11 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 200 eLearning course, or would like to repeat the course as a training refresher. Completion of the OnCore 200 eLearning course is required for staff requiring Protocol Management edit access...
3:00 pm GUIDED INSTRUCTION: IRB Reviews ... @ Zoom
GUIDED INSTRUCTION: IRB Reviews ... @ Zoom
Mar 11 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 300 – IRB Reviews eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 300 eLearning course is required for staff requiring IRB...
Mar
12
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Mar 12 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
2:00 pm GUIDED INSTRUCTION: OnCore CTMS ... @ Zoom
GUIDED INSTRUCTION: OnCore CTMS ... @ Zoom
Mar 12 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 400 – Calendars eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 400 eLearning course is required for staff requiring edit access...
Mar
14
Thu
2024
9:00 am GUIDED INSTRUCTION: Subjects & V... @ Zoom
GUIDED INSTRUCTION: Subjects & V... @ Zoom
Mar 14 @ 9:00 am – 11:00 am
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 500 – Subjects & Visits eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 500 eLearning course is required for staff requiring...
2:00 pm GUIDED INSTRUCTION: Sponsor Invo... @ Zoom
GUIDED INSTRUCTION: Sponsor Invo... @ Zoom
Mar 14 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 510 – Sponsor Invoicing eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 510 eLearning course is required for staff requiring post...
3:00 pm GUIDED INSTRUCTION: Vendor Payab... @ Zoom
GUIDED INSTRUCTION: Vendor Payab... @ Zoom
Mar 14 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 520 – Vendor Payables eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 520 eLearning course is required for staff requiring post...
Mar
15
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Mar 15 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.