In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • Additional CTMS Online Office Hours have been scheduled during the transition of protocol documents from Clinical FYI to OnCore CTMS. Staff and study teams may log in at anytime during the scheduled office hours for guidance and personalized demos. Starting June 21, 2021, protocol documents......

  • As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI......

  • In 2017 the University of Washington (UW), Fred Hutchinson Cancer Research Center, and Seattle Cancer Care Alliance (SCCA) formed the CTMS Program Office to support the implementation of an enterprise Clinical Trial Management System (CTMS). After the July 2018 go-live of OnCore CTMS, the Program......

  • The CTMS Executive Sponsor Committee has approved an updated Target 3 (T3) roll-out date of September 13, 2021 to accommodate the updated D1 go-live date in March. The T3 implementation project focuses on rolling out study calendars and financials functionality in OnCore CTMS for Oncology......

  • Zendesk Guide is a communications management tool that provides a dedicated space for study teams to track communications with central research offices, including CTMS Program Office, UW Clinical Trials Office (CTO) and UW Clinical Research Budget & Billing (CRBB). Central research offices have been using......

  • The CTMS Target 3 (T3) Pilot officially launched on Monday, October 5, 2020. Two oncology and one UW-non-oncology pilot study teams were selected to run through Target 3 workflows for all new studies submitted through REDCap on or after October 5th. We are grateful to......

Upcoming Events

May
20
Fri
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
May 20 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
May
23
Mon
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
May 23 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
May
27
Fri
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
May 27 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
Jun
3
Fri
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Jun 3 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
Jun
6
Mon
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Jun 6 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
Jun
9
Thu
2022
9:00 am Guided Instruction: OnCore 500 S... @ Zoom
Guided Instruction: OnCore 500 S... @ Zoom
Jun 9 @ 9:00 am – 11:00 am
The CTMS Team is offering guided instruction for the OnCore 500 – Subjects & Visits eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management...
2:00 pm Guided Instruction: OnCore 510 S... @ Zoom
Guided Instruction: OnCore 510 S... @ Zoom
Jun 9 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for the OnCore 510 – Sponsor Invoicing eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management Edit...
3:00 pm Guided Instruction: OnCore 520 V... @ Zoom
Guided Instruction: OnCore 520 V... @ Zoom
Jun 9 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for the OnCore 520 – Vendor Payables eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management Edit Access:...
Jun
10
Fri
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Jun 10 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
Jun
13
Mon
2022
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Jun 13 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office...
Jun
14
Tue
2022
9:00 am Guided Instruction: OnCore 200 P... @ Zoom
Guided Instruction: OnCore 200 P... @ Zoom
Jun 14 @ 9:00 am – 10:00 am
The CTMS Team is offering guided instruction for the OnCore 200 – Protocols eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management Edit Access:...
10:00 am Guided Instruction: OnCore 300 I... @ Zoom
Guided Instruction: OnCore 300 I... @ Zoom
Jun 14 @ 10:00 am – 11:00 am
The CTMS Team is offering guided instruction for the OnCore 300 – IRB Reviews eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management Edit...
2:00 pm Guided Instruction: OnCore 400 C... @ Zoom
Guided Instruction: OnCore 400 C... @ Zoom
Jun 14 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for the OnCore 400 – Calendars eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management Edit Access:...
3:00 pm Guided Instruction: OnCore 410 B... @ Zoom
Guided Instruction: OnCore 410 B... @ Zoom
Jun 14 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for the OnCore 410 – Billing Grid & Budget eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. Protocol Staff Role(s) requiring Protocol Management...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.