In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • Additional CTMS Online Office Hours have been scheduled during the transition of protocol documents from Clinical FYI to OnCore CTMS. Staff and study teams may log in at anytime during the scheduled office hours for guidance and personalized demos. Starting June 21, 2021, protocol documents......

  • As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI......

  • In 2017 the University of Washington (UW), Fred Hutchinson Cancer Research Center, and Seattle Cancer Care Alliance (SCCA) formed the CTMS Program Office to support the implementation of an enterprise Clinical Trial Management System (CTMS). After the July 2018 go-live of OnCore CTMS, the Program......

  • The CTMS Executive Sponsor Committee has approved an updated Target 3 (T3) roll-out date of September 13, 2021 to accommodate the updated D1 go-live date in March. The T3 implementation project focuses on rolling out study calendars and financials functionality in OnCore CTMS for Oncology......

  • Zendesk Guide is a communications management tool that provides a dedicated space for study teams to track communications with central research offices, including CTMS Program Office, UW Clinical Trials Office (CTO) and UW Clinical Research Budget & Billing (CRBB). Central research offices have been using......

  • The CTMS Target 3 (T3) Pilot officially launched on Monday, October 5, 2020. Two oncology and one UW-non-oncology pilot study teams were selected to run through Target 3 workflows for all new studies submitted through REDCap on or after October 5th. We are grateful to......

Upcoming Events

Aug
11
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Aug 11 @ 7:00 am – Dec 31 @ 9:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Aug
18
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Aug 18 2021 @ 7:00 am – Jan 7 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Aug
25
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Aug 25 2021 @ 7:00 am – Jan 14 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
1
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 1 2021 @ 7:00 am – Jan 21 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
8
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 8 2021 @ 7:00 am – Jan 28 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
15
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 15 2021 @ 7:00 am – Feb 4 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
17
Fri
2021
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 17 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
20
Mon
2021
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 20 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
21
Tue
2021
2:00 pm OnCore CTMS Webinar – Budget Review
OnCore CTMS Webinar – Budget Review
Sep 21 @ 2:00 pm – 3:00 pm
This webinar will cover Target 3 Budget Review in OnCore. The following webinars will be held on Tuesdays at 12 PM: 9/7/21: Calendars & Protocol Management 9/14/21: Billing Grid 9/21/21 (@ 2:00pm): Budget Review 9/28/21: Subject Management 10/5/21: Invoicing & Post Award Management 10/12/21: IRB...
Sep
22
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 22 2021 @ 7:00 am – Feb 11 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
24
Fri
2021
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 24 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
27
Mon
2021
2:00 pm OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 27 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...
Sep
28
Tue
2021
12:00 pm OnCore CTMS Webinar – Subject Ma...
OnCore CTMS Webinar – Subject Ma...
Sep 28 @ 12:00 pm – 1:00 pm
This webinar will cover Target 3 Subject Management in OnCore. The following webinars will be held on Tuesdays at 12 PM: 9/7/21: Calendars & Protocol Management 9/14/21: Billing Grid 9/21/21 (@ 2:00pm): Budget Review 9/28/21: Subject Management 10/5/21: Invoicing & Post Award Management 10/12/21: IRB...
Sep
29
Wed
2021
7:00 am OnCore CTMS Online Office Hours @ Zoom Videoconference
OnCore CTMS Online Office Hours @ Zoom Videoconference
Sep 29 2021 @ 7:00 am – Feb 18 2022 @ 8:00 am
Have questions about OnCore CTMS, Target 3 functionality or study intake and amendment processes? Drop by our online office hours on Mondays and Fridays from 2:00-4:00pm or Wednesdays from 7 – 9am! Support staff from the CTMS Program Office will be available to answer questions...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.