Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • The CTMS Program Office is a tri-institutional team that aims to serve study teams and administrative offices across Fred Hutch, UW and SCCA that are engaged in clinical research. The Program Office is currently recruiting for a range of exciting positions for the CTMS Operations Team and CTMS Implementation Team...

  • The CTMS team is excited to welcome our new CTMS Program Office Director, Molly Van Rheen, starting on August 1, 2019....

  • On July 16, 2018, UW, Fred Hutch and SCCA achieved a significant milestone with the first go-live of our OnCore CTMS. Our study teams and administrative offices have been instrumental in helping us achieve this milestone and have supported us in all the progress we have made as a CTMS operations team in the last year! ...

  • The CTMS team has made progress in outlining a high-level plan for the rollout of study financial management features as well as onboarding our UW Non-Oncology teams into the CTMS. Currently the team is engaged in a series of “small scale” design activities that will help further refine the implementation plan....

  • Our CTMS Product Manager, Oscar Cano, shared two presentations that showcased our 2018 go-live experiences at the Forte Oncore User Conference....

  • Since OnCore went live last year, our CTMS Program Office has been engaging with a variety of end users, most recently presenting at the Consortium Study Coordinators (CSC) monthly meeting to over 100+ study staff across our institutions....

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PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.