Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • New studies submitted to the REDCap New Study Submission form will have RG Numbers included in the Short Title. This change is to accommodate requests by study teams and central administrative offices to better identify studies across multiple research systems. Study teams will continue to......

  • The University of Washington follows the month-end close accounting process to ensure that financial transactions are accounted for at the end of an Accounting Period (i.e., end of each month). Because each month closes in Workday, invoices cannot be processed if the invoice date is......

  • Protocol documents must be uploaded to OnCore for all UW/Fred Hutch Epic active protocols, as well as Oncology protocols with a Data Table 4 type of Interventional, Observational or Ancillary/Correlative. Required IRB-reviewed documents include: Protocols, all Consent type documents, Investigator/Drug Brochure and Protocol Memos or......

  • In an initiative to overhaul the OnCore onboarding and training program(s), CTMS has published a redesigned Sponsor Invoicing Work Instructions Document. What is it? The Sponsor Invoicing Work Instructions Document contains guidelines regarding the creation and editing of invoices, common questions and concerns, as well......

  • There are upcoming changes to single sign-on for legacy SCCA applications, including OnCore CTMS. The Identity & Access Management (IAM) has been working on a project to simplify user logins for legacy SCCA applications and transition from SecureAuth to Azure AD Single Sign-On. This will......

  • In an initiative to overhaul the OnCore onboarding and training program(s), CTMS has published a redesigned Calendar Review Work Instructions Document. What is it? The Calendars Work Instructions Document provides guidance on completing a comprehensive calendar review and finalization. What Steps Should I Take? Please......

Upcoming Events

Sep
22
Fri
2023
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 22 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
26
Tue
2023
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 26 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
29
Fri
2023
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 29 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
3
Tue
2023
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 3 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
6
Fri
2023
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 6 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
10
Tue
2023
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 10 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
13
Fri
2023
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 13 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
16
Mon
2023
2:00 pm GUIDED INSTRUCTION: Protocol Man... @ Zoom
GUIDED INSTRUCTION: Protocol Man... @ Zoom
Oct 16 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 200 eLearning course, or would like to repeat the course as a training refresher. Completion of the OnCore 200 eLearning course is required for staff requiring Protocol Management edit access...
3:00 pm GUIDED INSTRUCTION: IRB Reviews ... @ Zoom
GUIDED INSTRUCTION: IRB Reviews ... @ Zoom
Oct 16 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 300 – IRB Reviews eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 300 eLearning course is required for staff requiring IRB...
Oct
17
Tue
2023
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 17 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
2:00 pm GUIDED INSTRUCTION: OnCore CTMS ... @ Zoom
GUIDED INSTRUCTION: OnCore CTMS ... @ Zoom
Oct 17 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 400 – Calendars eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 400 eLearning course is required for staff requiring edit access...
3:00 pm GUIDED INSTRUCTION: Billing Grid... @ Zoom
GUIDED INSTRUCTION: Billing Grid... @ Zoom
Oct 17 @ 3:00 pm – 4:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 410 – Billing Grid & Budget eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 410 eLearning course is required for staff...
Oct
19
Thu
2023
9:00 am GUIDED INSTRUCTION: Subjects & V... @ Zoom
GUIDED INSTRUCTION: Subjects & V... @ Zoom
Oct 19 @ 9:00 am – 11:00 am
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 500 – Subjects & Visits eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 500 eLearning course is required for staff requiring...
2:00 pm GUIDED INSTRUCTION: Sponsor Invo... @ Zoom
GUIDED INSTRUCTION: Sponsor Invo... @ Zoom
Oct 19 @ 2:00 pm – 3:00 pm
The CTMS Team is offering guided instruction for staff who need to complete the OnCore 510 – Sponsor Invoicing eLearning course, or would like to repeat the course as a training refresher.  Completion of the OnCore 510 eLearning course is required for staff requiring post...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.