Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

Need access? Contact Us.

Subscribe to CTMS Updates

Latest News

  • The CTMS team has welcomed several new hires this summer to help support our multi-year implementation and ongoing operations team. Through a six-week onboarding program, the newly hired staff are receiving in-depth training ranging from CTMS functionality to understanding the complex tri-institutional landscape of the program office....

  • On June 1, 2020, the SCCA, Fred Hutch and UW Medicine are jointly implementing a new REDCap study activation process to improve research startup. All Consortium and Fred Hutch non-oncology human subjects research (i.e., any study that would currently be entered into OnCore and/or SRAMP) will......

  • As planned, the CTMS Target Three effort that is focused on implementation of study financial management features in OnCore has completed the Design phase.  Since the project kickoff on September 25, 2019, various design activities including 50+ design meetings and two all-day design sessions have......

  • Design is in full swing for the CTMS Target Three Implementation of OnCore Study Financial Management. The CTMS Implementation project team, representatives from the University of Washington Clinical Trials Office (CTO), Fred Hutch Clinical Research Support (CRS) and Seattle Cancer Care Alliance Research Integration (RI),......

  • In ongoing efforts to perform outreach and support for OnCore users, the CTMS Program Operations Team is now holding Pop-Up Support events at various locations on the Fred Hutch, Seattle Children’s and University of Washington campuses. CTMS Support Desk and Training staff will provide on-the-spot......

  • As 2019 came to a close the CTMS Operations and Project Teams celebrated their many accomplishments with a festive holiday sweater party and potluck of ‘comfort foods.’  The teams have both worked incredibly hard to make the first full year following CTMS go-live a success.......

Upcoming Events

Aug
14
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Aug 14 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Aug
21
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Aug 21 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Aug
28
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Aug 28 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Sep
4
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Sep 4 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Sep
11
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Sep 11 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Sep
18
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Sep 18 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Sep
25
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Sep 25 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Oct
2
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Oct 2 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Oct
9
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Oct 9 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Oct
16
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Oct 16 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Oct
23
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Oct 23 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Oct
30
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Oct 30 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Nov
6
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Nov 6 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....
Nov
13
Fri
2020
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Nov 13 @ 2:00 pm – 4:00 pm
Have questions about the new Study Intake and Amendment processes, OnCore task lists, or OnCore in general? Drop by our online office hours on Fridays from 2:00-4:00 PM. Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance....

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.