Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI......

  • In 2017 the University of Washington (UW), Fred Hutchinson Cancer Research Center, and Seattle Cancer Care Alliance (SCCA) formed the CTMS Program Office to support the implementation of an enterprise Clinical Trial Management System (CTMS). After the July 2018 go-live of OnCore CTMS, the Program......

  • The CTMS Executive Sponsor Committee has approved an updated Target 3 (T3) roll-out date of September 13, 2021 to accommodate the updated D1 go-live date in March. The T3 implementation project focuses on rolling out study calendars and financials functionality in OnCore CTMS for Oncology......

  • Zendesk Guide is a communications management tool that provides a dedicated space for study teams to track communications with central research offices, including CTMS Program Office, UW Clinical Trials Office (CTO) and UW Clinical Research Budget & Billing (CRBB). Central research offices have been using......

  • The CTMS Target 3 (T3) Pilot officially launched on Monday, October 5, 2020. Two oncology and one UW-non-oncology pilot study teams were selected to run through Target 3 workflows for all new studies submitted through REDCap on or after October 5th. We are grateful to......

  • On June 1, 2020, the SCCA, Fred Hutch and UW Medicine are jointly implementing a new REDCap study activation process to improve research startup. All Consortium and Fred Hutch non-oncology human subjects research (i.e., any study that would currently be entered into OnCore and/or SRAMP) will......

Upcoming Events

Apr
23
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 23 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
26
Mon
2021
11:00 am OnCore CTMS Webinar – Accessing ...
OnCore CTMS Webinar – Accessing ...
Apr 26 @ 11:00 am – 12:00 pm
As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI...
Apr
30
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 30 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
May
4
Tue
2021
1:00 pm OnCore CTMS Webinar – Accessing ...
OnCore CTMS Webinar – Accessing ...
May 4 @ 1:00 pm – 2:00 pm
As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI...
May
7
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
May 7 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
May
11
Tue
2021
8:00 am OnCore CTMS Webinar – Accessing ...
OnCore CTMS Webinar – Accessing ...
May 11 @ 8:00 am – 9:00 am
As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI...
May
14
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
May 14 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
May
20
Thu
2021
12:00 pm OnCore CTMS Webinar – Accessing ...
OnCore CTMS Webinar – Accessing ...
May 20 @ 12:00 pm – 1:00 pm
As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI...
12:00 pm OnCore CTMS Webinar – Accessing ...
OnCore CTMS Webinar – Accessing ...
May 20 @ 12:00 pm – 1:00 pm
As part of our continued roll-out of OnCore functionality, the storage and access of protocol documents will be moving from FYI to OnCore CTMS (anticipated go-live June 21, 2021). This move will enable study teams to directly manage documents available for access and download.  All existing FYI...
May
21
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
May 21 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
May
28
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
May 28 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Jun
4
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Jun 4 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Jun
11
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Jun 11 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Jun
18
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Jun 18 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.