Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • REMINDER! Documents added to the REDCap Attachments page should never be removed and replaced after submitting a New Study Intake or Amendment form. REDCap cannot generate a new notification alerting CTMS and other Central Offices of document replacements after the form has been submitted. This......

  • When uploading documents to the task list, there are multiple required steps that must be followed for the items to be added. As it is easy to miss a step during the process, please follow each step meticulously for accurate and successful document upload and......

  • Have experience in clinical research, communications or training? Love the challenge of creating engaging content using authoring tools and other applications? Find fulfillment in helping study teams? We have the job for you! The CTMS Program Office is hiring a Training & Communications Coordinator to......

  • Several OnCore Reference Documents have been revised to incorporate recent updates and a new Work Instruction format. Please see below for a list of modified documents; please log into OnCore before clicking on hyperlinks: Minimum Footprint Version, v.2.4 New Protocol Staff role requirements: Primary Regulatory Coordinator......

  • As per UW Grant and Contract Accounting (GCA) instructions, it is crucial to ensure accurate recording of sponsor billing and invoicing information during the award setup. Study teams are advised to include a comment within the “Comments & History” section of your Award Setup Request......

  • Effective 1/2/24: Sponsor approval of the UW or FHCC Standard Industry Oncology Fee Letter is a minimum required document for REDCap New Study Submission. What is happening? Sponsor approval of standardized UW and FHCC institutional and administrative fees are required for all new applicable studies.......

Upcoming Events

Apr
19
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Apr 19 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Apr
23
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Apr 23 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Apr
24
Wed
2024
12:00 pm WEBINAR – Budget Review @ Zoom
WEBINAR – Budget Review @ Zoom
Apr 24 @ 12:00 pm – 1:00 pm
Please join us for the OnCore CTMS Budget Review Webinar! Kate Connelly from the CTMS Calendar & Financials Team will present tips & tricks for study team budget reviews in OnCore. Topics covered in this webinar include: Activities that occur prior to Budget Review How...
Apr
26
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Apr 26 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Apr
30
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Apr 30 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
3
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 3 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
7
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 7 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
10
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 10 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
14
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 14 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
17
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 17 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
21
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 21 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
May
22
Wed
2024
12:00 pm WEBINAR – Utilizing OnCore Data @ Zoom
WEBINAR – Utilizing OnCore Data @ Zoom
May 22 @ 12:00 pm – 1:00 pm
Please join us for the OnCore CTMS Webinar Utilizing OnCore Data! OnCore CTMS may be utilized to collect data for compiling reports or tracking study/subject activities and staff effort. This webinar will present tips and tricks on collecting and utilizing data from OnCore. Demo topics include:...
May
23
Thu
2024
12:00 pm BONUS WEBINAR – Excel Functions @ Zoom
BONUS WEBINAR – Excel Functions @ Zoom
May 23 @ 12:00 pm – 1:00 pm
Please join us for a BONUS OnCore CTMS Webinar on Excel Functions! This webinar will go over Excel functions that assist Billing Grid and Budget reviews and are useful for analyzing data extracted from OnCore. Excel functions covered in this webinar will include: VLOOKUP PIVOT Tables...
May
24
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
May 24 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.