Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • The CTMS team has welcomed several new hires this summer to help support our multi-year implementation and ongoing operations team. Through a six-week onboarding program, the newly hired staff are receiving in-depth training ranging from CTMS functionality to understanding the complex tri-institutional landscape of the program office....

  • The CTMS Operations Team is pleased to welcome two new team members: Shruthi Boda, Business & Reports Analyst, and Melissa Pighin, QC Analyst....

  • The CTMS Executive Sponsors have officially kicked off Target Three - Study Financial Management, the next step of the multi-year CTMS implementation effort. The kick-off event was held on September 25, 2019 in the Brotman Auditorium at UW Medicine’s South Lake Union Campus....

  • The CTMS team has been working on detailed plans for the Target Three implementation that includes onboarding for UW Non-Oncology teams as well as study financial management features for both Oncology & Non-Oncology teams across our partner institutions.  ...

  • The CTMS team is excited to welcome our new CTMS Program Office Director, Molly Van Rheen, starting on August 1, 2019....

  • On July 16, 2018, UW, Fred Hutch and SCCA achieved a significant milestone with the first go-live of our OnCore CTMS. Our study teams and administrative offices have been instrumental in helping us achieve this milestone and have supported us in all the progress we have made as a CTMS operations team in the last year! ...

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PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.