Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • The CTMS team has welcomed several new hires this summer to help support our multi-year implementation and ongoing operations team. Through a six-week onboarding program, the newly hired staff are receiving in-depth training ranging from CTMS functionality to understanding the complex tri-institutional landscape of the program office....

  • As planned, the CTMS Target Three effort that is focused on implementation of study financial management features in OnCore has completed the Design phase.  Since the project kickoff on September 25, 2019, various design activities including 50+ design meetings and two all-day design sessions have......

  • Design is in full swing for the CTMS Target Three Implementation of OnCore Study Financial Management. The CTMS Implementation project team, representatives from the University of Washington Clinical Trials Office (CTO), Fred Hutch Clinical Research Support (CRS) and Seattle Cancer Care Alliance Research Integration (RI),......

  • In ongoing efforts to perform outreach and support for OnCore users, the CTMS Program Operations Team is now holding Pop-Up Support events at various locations on the Fred Hutch, Seattle Children’s and University of Washington campuses. CTMS Support Desk and Training staff will provide on-the-spot......

  • As 2019 came to a close the CTMS Operations and Project Teams celebrated their many accomplishments with a festive holiday sweater party and potluck of ‘comfort foods.’  The teams have both worked incredibly hard to make the first full year following CTMS go-live a success.......

  • The CTMS Program Office would like to welcome Megan Miller, who joined the CTMS team in November as the CTMS Training Program Manager. Megan has a background in clinical research and has managed projects in a variety of healthcare specialties....

Upcoming Events

Apr
15
Wed
2020
12:00 pm Webinar Wednesdays @ Zoom Videoconference
Webinar Wednesdays @ Zoom Videoconference
Apr 15 @ 12:00 pm – 1:00 pm
Monthly videoconference featuring presentations and demos on select OnCore CTMS topics. Participants will have opportunities to ask the CTMS Program team questions. Webinar login information is sent to current OnCore users via Tips & Tricks Newsletter and Outlook Calendar invites. Please contact the CTMS Program...
May
20
Wed
2020
12:00 pm Webinar Wednesdays @ Zoom Videoconference
Webinar Wednesdays @ Zoom Videoconference
May 20 @ 12:00 pm – 1:00 pm
Monthly videoconference featuring presentations and demos on select OnCore CTMS topics. Participants will have opportunities to ask the CTMS Program team questions. Webinar login information is sent to current OnCore users via Tips & Tricks Newsletter and Outlook Calendar invites. Please contact the CTMS Program...
May
28
Thu
2020
12:00 pm OnCore CTMS Pop-Up! Support @ Fred Hutch Arnold Building, M1-A200 Hall – Outside of Consuming Choices Cafe
OnCore CTMS Pop-Up! Support @ Fred Hutch Arnold Building, M1-A200 Hall – Outside of Consuming Choices Cafe
May 28 @ 12:00 pm – 2:00 pm
CTMS Program Support team provides in-person assistance, troubleshooting, and demos at locations convenient for study teams. Drop by with your OnCore CTMS questions! For more information about Pop-Up Support events or to suggest a new location please contact the CTMS Program team at ctms_office@fredhutch.org.
Jun
17
Wed
2020
12:00 pm Webinar Wednesdays @ Zoom Videoconference
Webinar Wednesdays @ Zoom Videoconference
Jun 17 @ 12:00 pm – 1:00 pm
Monthly videoconference featuring presentations and demos on select OnCore CTMS topics. Participants will have opportunities to ask the CTMS Program team questions. Webinar login information is sent to current OnCore users via Tips & Tricks Newsletter and Outlook Calendar invites. Please contact the CTMS Program...
Jun
25
Thu
2020
12:00 pm OnCore CTMS Pop-Up! Support @ Fred Hutch Thomas Building, Great Hall – Outside of Double Helix Cafe
OnCore CTMS Pop-Up! Support @ Fred Hutch Thomas Building, Great Hall – Outside of Double Helix Cafe
Jun 25 @ 12:00 pm – 2:00 pm
CTMS Program Support team provides in-person assistance, troubleshooting, and demos at locations convenient for study teams. Drop by with your OnCore CTMS questions! For more information about Pop-Up Support events or to suggest a new location please contact the CTMS Program team at ctms_office@fredhutch.org.  

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.