Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • A recent audit of Subject Visit Tracking across OnCore CTMS and Epic revealed widespread instances of incomplete or inaccurate visit data. At the request of Research Leadership at Fred Hutch and UW Medicine, the CTMS Program Office will reschedule our previously planned May webinars and......

  • REMINDER! Documents added to the REDCap Attachments page should never be removed and replaced after submitting a New Study Intake or Amendment form. REDCap cannot generate a new notification alerting CTMS and other Central Offices of document replacements after the form has been submitted. This......

  • When uploading documents to the task list, there are multiple required steps that must be followed for the items to be added. As it is easy to miss a step during the process, please follow each step meticulously for accurate and successful document upload and......

  • Have experience in clinical research, communications or training? Love the challenge of creating engaging content using authoring tools and other applications? Find fulfillment in helping study teams? We have the job for you! The CTMS Program Office is hiring a Training & Communications Coordinator to......

  • Several OnCore Reference Documents have been revised to incorporate recent updates and a new Work Instruction format. Please see below for a list of modified documents; please log into OnCore before clicking on hyperlinks: Minimum Footprint Version, v.2.4 New Protocol Staff role requirements: Primary Regulatory Coordinator......

  • As per UW Grant and Contract Accounting (GCA) instructions, it is crucial to ensure accurate recording of sponsor billing and invoicing information during the award setup. Study teams are advised to include a comment within the “Comments & History” section of your Award Setup Request......

Upcoming Events

Jun
18
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jun 18 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jun
21
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jun 21 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jun
25
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jun 25 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jun
26
Wed
2024
12:00 pm WEBINAR – IRB Reviews & Document... @ Zoom
WEBINAR – IRB Reviews & Document... @ Zoom
Jun 26 @ 12:00 pm – 1:00 pm
Please join us on Wednesday, June 26th at 12:00 PM PDT for an OnCore CTMS Webinar on IRB Reviews & Document Management.  Topics and demos presented in the webinar will include: Entering Initial IRB Reviews, Modifications & Continuing Reviews Required IRB Approved Documents Required Non-IRB Approved...
Jun
28
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jun 28 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
2
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 2 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
5
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 5 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
9
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 9 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
12
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 12 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
16
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 16 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
19
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 19 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
23
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 23 @ 10:00 am – 12:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Jul
24
Wed
2024
12:00 pm WEBINAR – 2-Step Study Amendment... @ Zoom
WEBINAR – 2-Step Study Amendment... @ Zoom
Jul 24 @ 12:00 pm – 1:00 pm
Please join us on Wednesday, July 24th at 12:00 PM PDT for an OnCore CTMS Webinar on the 2-Step Study Amendment Process.  Topics presented in the webinar will include: Overview of the 2-Step Process Key components & updates to the process Important budget considerations before submitting...
Jul
26
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 26 @ 1:00 pm – 3:00 pm
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.