Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • When: Wednesday, October 2nd @ 12:00 PM PDT John Dortero from UW Medicine Compliance will give a presentation on the COMP.202 Research Budgeting and Billing Policy and Heather Bregg from UW Medicine IT will provide a demo on the new Medicaid Attestation workflow being developed in......

  • On June 17th, OnCore CTMS References lists were updated to remove “Seattle Cancer Care Alliance” and “SCCA” from the names of clinics, Management Groups and other facilities. The updated names now refer to “Fred Hutch Cancer Center” or “FHCC.” Please refer to the table below......

  • A recent audit of Subject Visit Tracking across OnCore CTMS and Epic revealed widespread instances of incomplete or inaccurate visit data. At the request of Research Leadership at Fred Hutch and UW Medicine, the CTMS Program Office will reschedule our previously planned May webinars and......

  • REMINDER! Documents added to the REDCap Attachments page should never be removed and replaced after submitting a New Study Intake or Amendment form. REDCap cannot generate a new notification alerting CTMS and other Central Offices of document replacements after the form has been submitted. This......

  • When uploading documents to the task list, there are multiple required steps that must be followed for the items to be added. As it is easy to miss a step during the process, please follow each step meticulously for accurate and successful document upload and......

  • Have experience in clinical research, communications or training? Love the challenge of creating engaging content using authoring tools and other applications? Find fulfillment in helping study teams? We have the job for you! The CTMS Program Office is hiring a Training & Communications Coordinator to......

Upcoming Events

Sep
10
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 10 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
13
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 13 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
17
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 17 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
20
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 20 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
24
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 24 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Sep
27
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Sep 27 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
1
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 1 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
2
Wed
2024
12:00 pm WEBINAR: UW Medicine Compliance ... @ Zoom
WEBINAR: UW Medicine Compliance ... @ Zoom
Oct 2 @ 12:00 pm – 1:00 pm
WEBINAR: UW Medicine Compliance COMP.202 Policy Updates @ Zoom
Please join us on Wednesday, October 2nd at 12:00 PM PDT for a special OnCore CTMS Webinar! John Dortero from UW Medicine Compliance will give a presentation on the COMP.202 Research Budgeting and Billing Policy and Heather Bregg from UW Medicine IT will provide a demo on the new...
Oct
4
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 4 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
8
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 8 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
11
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 11 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
15
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 15 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
18
Fri
2024
1:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 18 @ 1:00 pm – 3:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...
Oct
22
Tue
2024
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Oct 22 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00 pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.