Clinical Trial Management System

In 2018 Fred Hutchinson Cancer Research Center, Seattle Cancer Care Alliance, and the University of Washington went live with an enterprise Clinical Trial Management System (CTMS).

This CTMS serves as a single, centralized, web-based enterprise resource to support clinical research studies conducted within or across the three institutions.

This National Cancer Institute (NCI) mandated system serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across the three institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • The CTMS Target 3 (T3) Pilot officially launched on Monday, October 5, 2020. Two oncology and one UW-non-oncology pilot study teams were selected to run through Target 3 workflows for all new studies submitted through REDCap on or after October 5th. We are grateful to......

  • On June 1, 2020, the SCCA, Fred Hutch and UW Medicine are jointly implementing a new REDCap study activation process to improve research startup. All Consortium and Fred Hutch non-oncology human subjects research (i.e., any study that would currently be entered into OnCore and/or SRAMP) will......

  • As planned, the CTMS Target Three effort that is focused on implementation of study financial management features in OnCore has completed the Design phase.  Since the project kickoff on September 25, 2019, various design activities including 50+ design meetings and two all-day design sessions have......

  • Design is in full swing for the CTMS Target Three Implementation of OnCore Study Financial Management. The CTMS Implementation project team, representatives from the University of Washington Clinical Trials Office (CTO), Fred Hutch Clinical Research Support (CRS) and Seattle Cancer Care Alliance Research Integration (RI),......

  • In ongoing efforts to perform outreach and support for OnCore users, the CTMS Program Operations Team is now holding Pop-Up Support events at various locations on the Fred Hutch, Seattle Children’s and University of Washington campuses. CTMS Support Desk and Training staff will provide on-the-spot......

  • The CTMS team has welcomed several new hires this summer to help support our multi-year implementation and ongoing operations team. Through a six-week onboarding program, the newly hired staff are receiving in-depth training ranging from CTMS functionality to understanding the complex tri-institutional landscape of the program office....

Upcoming Events

Jan
29
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Jan 29 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Feb
5
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Feb 5 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Feb
12
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Feb 12 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Feb
19
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Feb 19 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Feb
26
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Feb 26 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Mar
5
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Mar 5 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Mar
12
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Mar 12 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Mar
19
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Mar 19 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Mar
26
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Mar 26 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
2
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 2 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
9
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 9 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
16
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 16 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
23
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 23 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...
Apr
30
Fri
2021
2:00 pm Online Office Hours @ Zoom Videoconference
Online Office Hours @ Zoom Videoconference
Apr 30 @ 2:00 pm – 4:00 pm
Have questions about OnCore CTMS, study intake and amendment processes or completing task lists? Drop by our online office hours on Fridays from 2:00-4:00pm! Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.