Welcome to the CTMS Program Office

OnCore Clinical Trial Management System (CTMS) serves as a single, centralized, web-based resource to support clinical research activities conducted within or across Fred Hutchinson Cancer Center and University of Washington in OnCore.

The CTMS serves to:

  • Strengthen research study reporting
  • Improve study subject management
  • Improve implementation and timelines of research

The CTMS Program Office is responsible for the implementation and ongoing operation of the CTMS and maintains neutrality across partner institutions. The CTMS Program Office aims to empower study teams to advance clinical research and enable administrators to gain insight on research data through collaboration across our institutions.

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Latest News

  • Online Office Hours – New Session Times on Fridays The CTMS Program Office has moved Friday Office Hours up by 1 hour! Friday Office Hours will will now be held from 12pm-2pm PT. Updated CTMS Office Hours Schedule: Tuesdays: 10am-12pm Fridays: 12pm-2pm *New Time* Please contact the......

  • The REDCap Study Intake Form, version 2.0 is live. Thank you for your patience while we made improvements to the Study Intake Form. Please note, the link to the form has changed. If you bookmarked the previous link, it will no longer work. Links to......

  • OnCore CTMS recently underwent a system upgrade that modified login processes for OnCore users. All active OnCore users have been sent an account reactivation email from CTMS@fredhutch.org. You will need to click the “Reconfirm Your Account” button in the reactivation email before logging into OnCore......

  • New OnCore logins are coming and OnCore CTMS will be offline during business hours. OnCore CTMS will be offline for a critical upgrade starting at 12:00 pm PST on Thursday, December 5th through 12:00 pm PST on Friday, December 6th. IMPORTANT: During this upgrade user......

  • On Monday, October 18th, CTMS Program Office activated a new optional functionality for OnCore CTMS users who have Protocol Management, Subject Management and/or Visit Management permissions in OnCore. What is the new functionality? The new functionality is called My Console. It may be utilized by......

  • When: Wednesday, October 2nd @ 12:00 PM PDT John Dortero from UW Medicine Compliance will give a presentation on the COMP.202 Research Budgeting and Billing Policy and Heather Bregg from UW Medicine IT will provide a demo on the new Medicaid Attestation workflow being developed in......

Upcoming Events

Jul
11
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 11 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Jul
15
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 15 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Jul
18
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 18 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Jul
22
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 22 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Jul
25
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 25 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Jul
29
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Jul 29 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
1
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 1 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
5
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 5 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
8
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 8 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
12
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 12 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
15
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 15 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
19
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 19 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
22
Fri
2025
12:00 pm Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 22 @ 12:00 pm – 2:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...
Aug
26
Tue
2025
10:00 am Online Office Hours @ Zoom
Online Office Hours @ Zoom
Aug 26 @ 10:00 am – 12:00 pm
Online Office Hours @ Zoom
Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Tuesdays 10am-12pm & Friday 12pm-2pm*. Support staff from CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from UW Clinical Trials Office (CTO)...

Learn More About this Project

PROJECT GOVERNANCE

This project is governed by the following:

  • Executive Sponsors—Provide strategic guidance and authorization related to the costs and implementation of the CTMS, provides oversight to the Operations Committee and the Project Management Team
  • Operations Committee—Provide operational and technical guidance regarding implementation of the CTMS
  • Work Groups—Smaller groups charged with design specific operational process flows and addressing technical areas
  • Program Management—Responsible for the execution of the implementation phases of the project

A number of work groups have been engaged to provide subject matter expertise for various components of the project as it moves forward.