CTMS Access and Permissions

New OnCore User Access

Staff supervisors may request edit or view-only OnCore access by submitting an online Staff Onboarding and Offboarding form.

Access requests will be routed for approval, signatures and assessment of training needs. All assigned training must be completed before edit access is granted for the live OnCore environment. View-only access does not require training at this time.

NOTE: Staff must have active institutional credentials at Fred Hutch or UW to access OnCore CTMS. Seattle Children’s study teams needing to establish Fred Hutch credentials may contact partneraccess@fredhutch.org.

User Permissions in OnCore

User permissions drive the level of edit and view access granted to an OnCore user account. They should align with the staff member’s roles and responsibilities on the study team, clinic team or central office. Please see below for more information regarding Protocol Staff Roles, expected OnCore edit Access Permissions, activities performed in OnCore and required training to obtain edit permissions.

User Account Modifications, Staff Transitions, & Staff Offboarding

Notifying the CTMS Office about staff transitions helps maintain the integrity of data in the system, and removes access to confidential information in timely manner. Staff transitions may include changing roles within the same team, transitioning to new teams within Fred Hutch or UW or departures from partner institution. Staff Supervisors may request modifications, report transitions, or request an account deactivation by submitting an online Staff Onboarding and Offboarding form.