Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*.

Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office (CTO) and Seattle Cancer Care Alliance (SCCA) will be available during Friday Office Hours as schedules allow. Breakout rooms are available for additional privacy during study-specific conversations.

The online office hours Zoom meeting link is available on the OnCore CTMS Announcements landing page (OnCore login required). Please contact the CTMS Program Office at CTMS@fredhutch.org for additional details.

*Excludes holidays

Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*.

Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office (CTO) and Seattle Cancer Care Alliance (SCCA) will be available during Friday Office Hours as schedules allow. Breakout rooms are available for additional privacy during study-specific conversations.

The online office hours Zoom meeting link is available on the OnCore CTMS Announcements landing page (OnCore login required). Please contact the CTMS Program Office at CTMS@fredhutch.org for additional details.

*Excludes holidays

The CTMS Team is offering guided instruction for the OnCore 200 – Protocols eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises and ask questions.

Please email CTMS@fredhutch.org to sign up for the training session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Research Manager
• Regulatory Coordinator
• Study Submission Contact

Topics Covered:

• Update basic protocol information, protocol statuses, and protocol staff lists in the OnCore PC Console (Protocol Coordinator Console)

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 200 – Protocols course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 300 – IRB Reviews eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises and ask questions.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Regulatory Coordinator

Topics Covered:

• Enter and update IRB reviews, upload and release protocol documents, enter other committee reviews

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 300 – IRB Reviews course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 400 – Calendars eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Study Submission Contact
• Primary Clinical Research Coordinator
• Financial Pre-Award Contact
• Financial Post-Award Contact

Topics Covered:

• Review and approve study calendars

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 400 – Calendars course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 410 – Billing Grid & Budget eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises or ask questions.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Study Submission Contact
• Financial Pre-Award Contact

Topics Covered:

• Review and sign off on billing grids and study budgets

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 410 – Billing Grid & Budget course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 500 – Subjects & Visits eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises or ask questions.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Primary Clinical Research Coordinator
• Financial Post Award Contact

Topics Covered:

• Register subjects to the protocol; enter subject statuses, manage calendar visits, and enter SAEs
• View Subject visit tracking

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 500 – Subjects & Visits course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 510 – Sponsor Invoicing eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises or ask questions.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Financial Post Award Contact

Topics Covered:

• Mark protocol events as occurred
• Review visit variations
• Create, edit, and save invoices
• Correct invoices
• Reconcile automatic EDC payments

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 510 – Sponsor Invoicing course PRIOR to the start of the session
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

The CTMS Team is offering guided instruction for the OnCore 520 – Vendor Payables eLearning course. New OnCore users completing training to gain edit permissions or current OnCore users interested in a training refresh may attend the session. The guided instruction will go through each section of the eLearning course and allow time for attendees to complete course exercises or ask questions.

Please email CTMS@fredhutch.org to sign up for the instruction session.

Protocol Staff Role(s) requiring Protocol Management Edit Access:

• Financial Post Award Contact

Topics Covered:

• Manage payables
• Mark payables as paid and reconciled
• Add and remove tags
• Reporting

Important to Note:

• Attendees will need to establish an ITHS TREE account and sign up for the OnCore 520 – Vendor Payables course PRIOR to the start of the session
  • Instructions for setting up an ITHS TREE account and signing up for courses is included in your OnCore training email; contact CTMS@fredhutch.org if you did not receive a training email or need additional assistance
• Attendance alone will not give you credit for the course; all quizzes and knowledge checks in the eLearning course must be completed in order to get credit for the training
• Attending the guided instruction session is optional; learners may complete the eLearning course on their own.

Have questions about OnCore CTMS or study intake and amendment processes? Drop by our online office hours, Mondays and Fridays from 2:00-4:00pm*.

Support staff from the CTMS Program Office will be available to answer questions and provide personalized guidance. Staff from the Clinical Trials Office (CTO) and Seattle Cancer Care Alliance (SCCA) will be available during Friday Office Hours as schedules allow. Breakout rooms are available for additional privacy during study-specific conversations.

The online office hours Zoom meeting link is available on the OnCore CTMS Announcements landing page (OnCore login required). Please contact the CTMS Program Office at CTMS@fredhutch.org for additional details.

*Excludes holidays