OnCore CTMS Study Backloads
Active studies with an Epic billing grid are required to transition into OnCore CTMS for financial and subject visit tracking workflows. These workflows, also know as “Target 3” or “T3,” utilize OnCore functionality to improve post award management and billing compliance. The process of backloading a study into OnCore begins with a REDCap Amendment Submission or Study Backload Survey. The process includes:
- For University of Washington (UW) Non-Oncology Studies new to OnCore:
→ The creation of an OnCore protocol record, study calendar, billing grid, budget, and the backload of study subjects.
- For Oncology & Fred Hutch (FH) Non-Oncology Studies with an existing OnCore record:
→ The creation of a study calendar, billing grid, and budget.
Which studies are backloaded into OnCore?
As of 04/04/2022, backloading an active study with Epic billing is:
- REQUIRED for protocols undergoing a study amendment.
- OPT-IN for protocols with no amendment submission.
How do I opt-in to a study backload?
Opt-in to a study backload during your next study amendment via a REDCap Amendment Submission OR by submitting a Study Backload Survey.
What are the steps for backloading a study into OnCore?
Please contact the CTMS Program Office at CTMS@fredhutch.org or 206-667-2868 for questions regarding study backloads.