In the CTMS team's ongoing commitment to regular improvements to the training and documentation published for OnCore, we're excited to announce the publication of four updated Job Aids to the CTMS Documents and Videos Web Page (OnCore login required): Data Fields Shortcuts Job Aid Favorites Bar...
As a reminder, studies cannot begin accruing subjects until the study enters the Open To Accrual status, as shown in the upper right corner of OnCore. The CTMS Program Office will open a study to accrual after all protocol initiation tasks are completed, the protocol has...
New studies submitted to the REDCap New Study Submission form will have RG Numbers included in the Short Title. This change is to accommodate requests by study teams and central administrative offices to better identify studies across multiple research systems. Study teams will continue to have...
The University of Washington follows the month-end close accounting process to ensure that financial transactions are accounted for at the end of an Accounting Period (i.e., end of each month). Because each month closes in Workday, invoices cannot be processed if the invoice date is...
Protocol documents must be uploaded to OnCore for all UW/Fred Hutch Epic active protocols, as well as Oncology protocols with a Data Table 4 type of Interventional, Observational or Ancillary/Correlative. Required IRB-reviewed documents include: Protocols, all Consent type documents, Investigator/Drug Brochure and Protocol Memos or Clarifications...
In an initiative to overhaul the OnCore onboarding and training program(s), CTMS has published a redesigned Sponsor Invoicing Work Instructions Document. What is it? The Sponsor Invoicing Work Instructions Document contains guidelines regarding the creation and editing of invoices, common questions and concerns, as well as an...
There are upcoming changes to single sign-on for legacy SCCA applications, including OnCore CTMS. The Identity & Access Management (IAM) has been working on a project to simplify user logins for legacy SCCA applications and transition from SecureAuth to Azure AD Single Sign-On. This will change...
In an initiative to overhaul the OnCore onboarding and training program(s), CTMS has published a redesigned Calendar Review Work Instructions Document. What is it? The Calendars Work Instructions Document provides guidance on completing a comprehensive calendar review and finalization. What Steps Should I Take? Please take a moment to...
In order to serve a wider variety of OnCore users, the CTMS team is adjusting the Online Office Hours schedule to include an earlier schedule. Please see the following updated Office Hour times: Tuesdays 10 am - 12 pm PT Fridays 1 pm - 3...
As of July 6, 2023, the US Workday Integration has been fully launched! What studies are in scope for the UW Workday – OnCore Integration? UW Oncology and Non-Oncology studies are in scope for this integration if UW is the holder of funds and studies have calendars...