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2024-2025 Request for Applications

ITHS Translational Research Partnership Awards—Academic Community Partnerships

ITHS Translational Research Partnership Awards—Academic Community Partnerships

2024-2025 RFA

The ITHS offers Academic-Community Partnership Awards to jump-start partnerships between academic and community investigators in new projects that investigate a community-based health problem, disseminate evidence-based health innovations into practice, target health promotion or prevention, or examine ways to enhance or implement sustainable health programs in community settings.  The award offers community organizations, whether primarily health-related or not, opportunities to initiate and help organize and lead biomedical research projects addressing important health needs that they identify in the communities that they serve.  We especially encourage applications for projects that test interventions or innovations to improve health in community clinical settings.

This pilot award will provide up to $50,000 toward specific project-related milestones in total costs for 1 year. No-cost extensions are not permitted.

Application Period Closed

Key Dates

The following key dates apply to this funding opportunity:

  • Letter of Intent Deadline
    July 10, 2023, 11:59pm PDT
  • Notice of Invitation to Apply
    By July 31, 2023
  • Application Deadline
    September 1, 2023, 11:59pm PDT
  • Awardees Notified
    Early December 2023
  • Period of Performance
    March 1, 2024 – February 28, 2025

Reviewers for Academic-Community Partnerships will focus on 7 primary questions. 1) To what extent does the application propose a true partnership in which both an academic investigator and a community organization at all levels (i.e., leadership and representatives of research subjects) are involved in the concept, design and conduct of the study? 2) How significant is the research topic in the specific community that will participate in the project? 3) To what extend will the project test interventions or innovations to improve health in a community setting.  4) How significant is the research topic in communities other than the one involved in the project? 5) To what extent will the project generate new generalizable knowledge and scalable approaches toward improving community health both in the short term and the longer term? 6) To what extent is it likely that the partnership could continue beyond the term of the award? 7) To what extent has the pilot project been designed to provide critical data or results to be used in a subsequent application for NIH support or other external funding?

  1. Proposals should articulate the need for the expertise of each partner. Community Partners should have 501(c)3 or similar status. Examples of Community Partners include large organizations such as the Veterans Affairs Puget Sound Health Care System, King County Public Schools, Alzheimer’s Association, Blackfeet Nation, smaller community organizations such as Mother Africa, Sierra Sisters, and Open Arms Perinatal Services or community-based primary care practices or community health systems. ITHS faculty or staff may be listed as active research contributors on a case-by-case basis. Please consult with ITHS prior to application submission if your proposal includes ITHS faculty or staff. Applications should describe a trajectory of past progress, current specific aims and milestones that are feasible within the funding limits, a vision for how attainment of the proposed milestones will enable future work, and the potential scope and impact of future work if the current project is successful. For additional guidance, see link for a recorded webinar featuring a panel discussion with a team that received an ACP Award in 2023.
  2. Successful applications will:
    • Describe how this partnership is highly innovative and recognizes the unique strengths of the partnership
    • Describe how this partnership will benefit the community served by the Community partner
    • Describe how this project will actively engage community organizations as part of the research plan
    • Describe how this work will address a critical transition anywhere along the path from basic laboratory research to the study of health outcomes in communities beyond those served by the Community Partner.
    • Describe a plan for facilitating the dissemination of study findings
    • Describe the pivotal data that could be gathered to position this work for an outstanding future application for continued research support
  3. Period of performance is 12 months only.  Extensions are not allowed.
Eligible Investigators
Eligible Investigators

Applications are investigator-initiated grants with community partners as co-investigators or subcontractors. Faculty members at ITHS Partner Institutions, including the University of Washington, Fred Hutch, Seattle Children’s, and other collaborating institutions affiliated with ITHS in the WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho) are eligible to apply for this pilot award. Collaborations may extend outside the WWAMI region; however, funds may not be transferred outside the United States. ITHS-funded faculty (those who receive salary or stipends from ITHS) and staff members are ineligible to apply. An acting faculty member or instructor is eligible to apply only if the Department head provides a letter supporting the applicant’s eligibility to serve as a PI.

All Investigators on the research team must be ITHS Members to apply. To become a member, please complete the ITHS Membership Form.

Application Process
Application Process
A. Letter of Intent

The letter of intent form must be submitted through the ITHS website before submission of the application. The form includes information on the applicant and any Co-Investigators, project title, and abstract addressing the 5 questions (up to 200 words each). Investigators who are invited to submit a full application will receive notice within 3 weeks of the letter of intent deadline.

B. Application

The application must be submitted through the ITHS website.

Applications will follow National Institutes of Health (NIH) formatting guidelines (see FAQ) and include:

138 KB1) Cover Page
2) Project Title and Abstract (250 word maximum)
3) Research Plan, 2-pages (references do not count toward page limit)
4) Partnership Plan, 1-page description of the collaboration including an explanation of the respective roles of the partners and the synergy brought about by the partnership
57 KB5) Study Timeline
6) Budget and Budget Justification29 KB6a) Budget 37 KB6b) Budget Justification
7) Letter(s) of Support -A letter of support from your community partner is required. If you are an instructor or acting faculty member, you will also need to include a letter supporting your eligibility to serve as PI from your Department head (or equivalent).
28 KB8) NIH format Biosketches for all investigators (senior/key personnel)
Not included in the above document:

Suggested Reviewers – You will also be asked to provide five suggested reviewers, including the following information for each: 1) Name, 2) Title, 3) Institution/Organization, and  4) Email Address. Reviewers are not required to be within the University of Washington.
A general note about conflict of interest: A reviewer would have a conflict of interest if they are the applicant’s mentor, dept. chair, spouse, or close relative; or if they currently work together on manuscripts, grants, or business ventures. Simply being in the same department or division is not, in and of itself, a conflict of interest.

C. Timeline

  • Letter of Intent Deadline – 11:59pm July 10, 2023
  • Notice of Invitation to Apply –  By July 31, 2023
  • Application Deadline – 11:59pm  September 1, 2023
  • Awardees Notified – Early December 2023
  • Period of Performance – March 1, 2024 – February 28, 2025

ITHS is funded through a CTSA grant from NIH’s National Center for Advancing Translational Sciences (NCATS). NCATS requires the review and approval of all pilot grants involving human subjects research before funds are released. Therefore, if your proposal is awarded funding and involves human subjects research, additional documentation will be required. NCATS review and IRB review can be concurrent, but final NCATS approval is contingent upon IRB approval.

Frequently Asked Questions

Are there any restrictions on indirect costs applied to these awards?

Applicant institutions must use a rate no higher than the approved, federally recognized indirect cost rate negotiated between the applicant institution and the federal government. ITHS would like to maximize funds to directly support the investigator’s research and encourages investigators to work with their Office of Sponsored Programs to obtain a waiver to reduce indirect costs on the project.

The Fred Hutchinson Cancer Research Center and Seattle Children’s have agreed to consider requests for indirect cost waivers for ITHS pilot awards from their faculty. ITHS members whose research program are based at Fred Hutch or Seattle Children’s and who wish to apply for ITHS pilot awards are required to go through the standard institutional procedure for requesting a waiver of facilities and administrative (F&A) costs.


Do our suggested reviewers need to be a part of the University of Washington?

No. A reviewer may come from any academic institution, community-based organization, or industry leader. A general note about conflict of interest: A reviewer would have a conflict of interest if they are the applicant’s mentor, department chair, spouse, or close relative; or if they currently work together on manuscripts, grants, community-based work, or business ventures. Simply being in the same department or Division is not, in and of itself, a conflict of interest.


Does this award have to go through the Office of Sponsored Programs (OSP)? Is an eGC1 required? (UW-specific question)

No, this is an internal grant and does not need to be routed through OSP and does not require an eGC1.


Do figures and references count toward the 2-page Research Plan limit?

Figures DO count toward the 2-page limit, but references can be in addition to the 2-page Research Plan.


Are there any formatting requirements?

Applications will follow National Institutes of Health (NIH) formatting guidelines (, including the following:

Font (size, color, type density) and Line Spacing

  • Font size: must be 11 points or larger (smaller text in figures, graphs, diagrams and charts is acceptable if it is legible when the page is viewed at 100%).
  • Type density: must be no more than 15 characters per linear inch (including characters and spaces)
  • Line spacing: must be no more than six lines per vertical inch.
  • Text color: must be black (color text in figures, graphs, diagrams, charts, tables, footnotes and headings are acceptable).
  • We recommended the following fonts, although other fonts (both serif and non-serif) are acceptable if they meet the above requirements:
    • Arial
    • Garamond
    • Georgia
    • Helvetica
    • Palatino Linotype
    • Times New Roman
    • Verdana


  • We do not require a specific citation format.

Paper Size and Margins

  • Use paper size no larger than standard letter paper size (8 ½” x 11”).
  • Provide at least one-half inch margins (top, bottom, left, and right) for all pages. No applicant-supplied information can appear in the margins.


Can non-faculty apply as a Co-PI or Co-Investigator?

Yes, however the main, or Contact PI must be a faculty member at an academic institution.


Can ITHS help me find a community-based collaborator if I don’t have one?

The ITHS has established relationships with the following community-based groups:

For more information, contact Laurie Hassell.


What is a Contact PI?

ITHS requires the applicant to designate one of the Program Director/Principal Investigator (PD/PI)(s) as the Contact PD/PI. This person is responsible for communication between the PD/PIs and ITHS, but has no special authorities or responsibilities within the project team. In many ways, a contact PD/PI is analogous to a corresponding author on a publication. The Contact PD/PI must serve as a member of the PD/PI team and must meet all eligibility requirements for PD/PI status. In those projects where there is an identified project coordinator, the coordinator could serve as Contact PD/PI or that role could be assigned to another PD/PI. Note that the Contact PD/PI must be associated with the applicant/awardee institution.


Are supplemental documents allowed?

No, supplemental documents are not allowed.


Do you expect the PI, Co-PI, or Senior/Key personnel to have a specific amount of effort committed in the form of salary?

ITHS will follow NIH Policy: Each PD/PI must have measurable effort (greater than zero), and the level of effort must be adequate to achieve the proposed goals. The PD/PI and other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, regardless of whether they receive salaries or compensation under the grant. These individuals typically have doctoral or other professional degrees, although individuals at the masters or baccalaureate level may be considered senior/key personnel if their involvement meets this definition. Consultants and those with a postdoctoral role also may be considered senior/key personnel if they meet this definition. Senior/key personnel must devote measurable effort to the project regardless of whether salaries or compensation are requested. “Zero percent” effort or “as needed” are not acceptable levels of involvement for those designated as Senior/Key Personnel.


Can there be more than 2 Co-PIs or Multiple PIs?

Yes, you may have more than 2 PIs, however 1 person will be identified as the Contact PI for administrative purposes.


Does the NIH salary cap apply to this application?

Yes, these funds come from the NIH through the National Center for Advancing Translational Sciences (NCATS). Therefore, the NIH salary cap does apply for all PDs/PIs and key personnel funded by the award.


Can funds be dispersed prior to Institutional Review Board (IRB) or Institutional Animal Care and Use Committee (IACUC) approval to aid the application process?

No, funds cannot be dispersed until IRB/IACUC approval is confirmed. Applicants will have the opportunity to provide Just-in-Time approvals prior to the start date.


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Page last modified: Aug 8, 2023 @ 8:52 am (PST)